Filming a Conference Video Pointers and Tips

Are you ready to film and record your first conference video, good on you!

We have put together the following pointers and tips based on years of experience and hope you will find them useful

Equipment

Videoed have taken the guess work of choosing the best video camera or camcorder equipment to hire for recording your conference so you can be sure of having the very best choice of kit to get your conference videoed.

HD Conference package

Our most popular conference filming package is simple to use and gets great results even for users with no previous experience.

You have two options when shooting you can rest the camcorder on your shoulder and view the footage through the eye piece making the footage you shoot very stable as the camcorder will be using your body to keep everything you film stable and you can move around unrestricted and without the need for a tripod ideal for shots on the go and when the action you are catching is moving from place to place.

You can also flip out the monitor on the camcorder so you can use the camera in the same way you would a hand held giving you great opportunities to shoot various angles.

Preparing your equipment is simple everything will be fully charged for you and the internal hard drive cleared down ready for your wedding video to be recorded in HD.
The power button simply needs to be turned to on and to start the recording press the red button and press the red button again to stop.

Zoom

You have two options to zoom there are two rocker swithches one located on the right hand side which should come naturally to your fingers when holding the camcorder in the shoulder mount position and the second on the top handle of the Sony 2000 for use when you are using the camcorder in hand held mode.

All other settings

This conference video camcorder uses an Intelligent Auto mode with face detection, scene detection and shake detection to set everything up for you for optimal picture quality adjusting everything from the white balance and focus through to the exposure, shutter speeds and all the other technical settings that would otherwise need your attention this model evens removes shakes and wobbles to keep everything nice and stable.

Playback

To review your footage you simply press the play button located on the side of the camcorder and you can review the conference footage you have shot.

4K conference Package

The 4K conference package gives you all the features above but you can film in superb 4K resolution yest all packed into a small and highly featured video camera

Zoom

You will find a handy rocker switch non the right of the camera where your hand holds the video camera allowing you to easily zoom in and out.

All Other Settings

Everything is taken care of for you so all you need to worry about is the zoom and record button.

Playback

To watch whats been recorded simply open the LCD screen panel and on the camera body you will see a play symbol press this and thumbnails of all the clips you have captured will be displayed choose the clip you want to watch by touching it on the screen.

Tripods

The tripod is a must have for the conference and any interviews you will find attaching the camera is simple.

You remove the Tripod shoe from the tripod and attach it to the bottom of the camera ensuring that the arrow is pointing forward in the direction the camcorder is pointing, once attached you can leave it there so you can quickly swap from hand held shots to tripods shots in seconds.
Adjusting the tripod is easy simply twist the handle and the tripod head moves freely to lock the tripod of again twist the handle clockwise.

Camera Top Light

Attaching the light takes seconds attach the light by sliding it into the hot-shoe on top of the camera and secure it by turning the locking dial.

Its always a good idea to have the light attached to the camera so you always have that extra boost if the subjects you are filming seem to dark again the camera will automatically adjust everything for you when you turn the light on.

Framing The Shot

When shooting your wedding video framing your shot is the most important factor and the following is a list of the points to consider and keep in your mind to get the most from your footage.

Try Not To

Shoot against bright lights
When capturing your DIY wedding video outdoors always try to have the sun against your back as shooting towards the sun will result in dark subjects whilst it not always possible to choose where you will shoot from try your best to always have your back to bright lights or the sun for instance when shooting inside you will find the camera automatically adjust to the lower levels inside but bear in mind that shooting a subject who is standing in front of a window with sun light outside may become darkened as the camera compensates for the bright light so again try and keep your back to windows during daylight hours.

Objects sticking out of peoples heads

A common mistake when shooting videos always look for objects in the background of the subjects you are shooting telegraph poles or trees can look very odd if they appear to be part of your subject so change your position slightly to the left or right so any background objects do not interfere with the subject being shot.

Keep it stable

Use your tripod whenever you can and remember whenever you zoom in your shot any movements you make will be magnified by the amount of times that your zoom factor is so if you need to shoot lots of close up shots then use the tripod.
When shooting with the shoulder mount package you will find keeping everything stable is easy as the camcorder will use your body as the tripod with the smaller handheld package try to use something to rest on or lean on as you are filming if you are not in a suitable location to use the tripod.
Both the camcorders have image stabilization included but the more stable you film the wedding the better the results will be.

Make it Interesting

When filming a wedding get creative try and shoot from different angles simple tricks like getting down low to the ground, shoot from windows and balconies or even stand on a chair, varying the angles all make for a more interesting and comprehensive video.
Try not to shoot everything from the same view point or angle.

Zooming and Panning

Zooming and panning are both techniques used by wedding videographers to add dimension to video footage but be aware whilst zooms and pans look great when they are done smoothly jumpy zoom and pan shots can spoil the overall feel of your shoot it yourself wedding video and if your trying to zoom or pan at a critical point during the day it will be very difficult to salvage any footage captured at this point so keep it simple if your zooming in do it and leave it refrain from zooming in and out or making small adjustments a shot that has a wider angle but is stable and clear is far more effective than a jumpy shot.

Starting and Stopping

Try not to start and stop the video camera all the time and always allow a few seconds after the action you are capturing has finished before stopping the footage this will allow easier and nicer looking edits to be achieved rather than jumping from one scene to another.
Bearing in mind you have 6 hours of capture storage on your camera so shoot in longer bursts rather than short tiny clips you will find you capture moments and events that you would otherwise miss and the flow of your footage will work much better.ttaching the light takes seconds attach the light by sliding it into the hot-shoe on top of the camera and secure it by turning the locking dial.

Lighting

Its always a good idea to have the light attached to the camera so you always have that extra boost if the subjects you are filming seem to dark again the camera will automatically adjust everything for you when you turn the light on.

What To Video On The Conference Day Besides The Obvious

Content and variety is king so as well as the tips above about angles make a check list and ensure you capture the following elements and if possible always use a tripod for these shots this will give you great content for your finished DIY conference video.

Morning of The Conference

Outside establishing shots, direction signs branded banners and domt forget the name badges they always look great all lined up

Before The Cermony

Delegates arriving and signing in meeting and greeting and handsheks always look great to show networking

Prior to and During the main Conference

If you have a second camera leave it running before anyone arrives and aim the camera at the audience you can then speed the footage up to ahow a timelapse of the room filling up with delegates

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